Privacy Policy

Introduction

IKON HR PRIVATE LIMITED ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our recruitment and HR services.

Information We Collect

Personal Information

When you register with us or apply for jobs, we may collect:

• Identity Data: Full name, date of birth, gender, nationality, photographs
• Contact Data: Email address, phone numbers, residential address
• Professional Data: Resume/CV, work experience, educational qualifications, certifications
• Employment Data: Current/previous employers, job titles, salary information, references
• Identity Documents: Passport, Aadhaar, PAN (for verification and visa processing)

Technical Information

When you visit our website, we automatically collect:

• IP address and approximate location
• Browser type and version
• Device type and operating system
• Pages visited, time spent, and navigation patterns
• Cookies and similar tracking technologies

How We Use Your Information

Information Sharing

We may share your personal information with:

• Prospective Employers: When you apply for jobs or we identify suitable opportunities for you
• Immigration Authorities: For visa and work permit applications
• Service Providers: Background check agencies, verification services, IT providers
• Legal Requirements: When required by law, court order, or regulatory authority
• Business Partners: With your explicit consent for specific recruitment purposes

GDPR Compliance

For users in the European Economic Area (EEA), United Kingdom, and other regions with similar data protection laws:

• Legal Basis: We process your data based on consent, contractual necessity, legitimate interests, or legal obligations
• Data Minimization: We only collect data necessary for the stated purposes
• Storage Limitation: Data is retained only as long as necessary
• Accountability: We maintain records of processing activities and impact assessments

Your Data Rights

Under applicable data protection laws (including GDPR, UK GDPR, and other regulations), you have the right to:

Data Security

We implement robust security measures to protect your personal information:

• 256-bit SSL encryption for all data transmission
• Secure servers with restricted access controls
• Regular security audits and vulnerability assessments
• Staff training on data protection best practices
• Incident response procedures for data breach scenarios

Data Retention

We retain your personal data for:

• Active Candidates: Duration of job search + 3 years for future opportunities
• Placed Candidates: 7 years from placement date (legal requirement)
• Unsuccessful Applications: 2 years unless you request earlier deletion
• Website Analytics: 26 months

Cookies & Tracking

We use cookies and similar technologies to:

• Remember your preferences and login sessions
• Analyze website traffic and usage patterns
• Provide personalized job recommendations
• Improve website performance and user experience

You can manage cookie preferences through your browser settings. Note that disabling cookies may affect website functionality.

View our detailed Cookie Policy ?

International Data Transfers

As an international recruitment agency, your data may be transferred to countries including:

• Europe: Germany, UK, Poland, Croatia, Malta
• Americas: United States, Canada
• Gulf/GCC: UAE, Saudi Arabia, Qatar, Kuwait, Oman, Bahrain
• Africa: Tanzania, Kenya
• Asia: Singapore, Malaysia

USA Data Privacy (CCPA & State Laws)

For users in the United States, particularly California residents under the California Consumer Privacy Act (CCPA):

• Right to Know: You can request information about the categories and specific pieces of personal information we collect
• Right to Delete: You can request deletion of your personal information (with certain exceptions)
• Right to Opt-Out: You can opt out of the "sale" of personal information (we do not sell data)
• Non-Discrimination: We will not discriminate against you for exercising your privacy rights

Equal Employment Opportunity (EEO) Compliance

As a recruitment agency serving the US market, we comply with:

• Title VII of the Civil Rights Act
• Americans with Disabilities Act (ADA)
• Age Discrimination in Employment Act (ADEA)
• State-specific fair employment laws

Global Data Standards (GDS)

We maintain high data quality standards for international recruitment operations:

• Data Standardization: Consistent formatting of candidate profiles across all regions
• Secure Cloud Storage: AWS and Azure-compliant data centers with regional data residency options
• Encryption Standards: AES-256 encryption at rest, TLS 1.3 in transit
• Regular Audits: Annual third-party security assessments and penetration testing

Changes to This Policy

We may update this Privacy Policy periodically. Significant changes will be notified via:

• Email notification to registered users
• Prominent notice on our website
• Updated "Last Modified" date at the top